7 must-know design and illustration shortcuts

In the scramble to meet deadlines, good housekeeping habits all too easily fall by the wayside. And when your workload is at full capacity, tasks like recording Photoshop actions or reading up on the finer points of PPI don't exactly feel like a priority.

The holiday season is the perfect time to brush up on the basics. Invest time now, and you'll thank yourself for it later. Here are seven must-know shortcuts that will speed up your workflow…

Illustration: Gonçalo Viana

Illustration: Gonçalo Viana

01. Replicate actions

"I like using Cmd/Ctrl+Shift+D to replicate the last action in Illustrator," says The Neighborhood's Rob Millington. "That's quite handy if you're trying to make a grid – you can use it to keep the action going and make patterns."

02. Paste without formatting

To paste without formatting in InDesign, use Cmd/Ctrl+Shift+V. "I use this one all the time," says designer Andy Brown. "It's so useful when you're copying and pasting text into a document." Want to check the spelling? Hit Cmd/Ctrl+I.

03. Extend the page count

Another fiddly but useful shortcut in InDesign is Ctrl/Cmd+Shift+P, which adds another page after the last page. And if you want to apply the same transformation you've just used, hit Opt/Alt+Cmd/Ctrl+3.

04. Paths and objects

Want to repeat an action in Illustrator? Hit Cmd/Ctrl+Shift+E. Unlock objects using Ctrl/Cmd+Alt/Opt+2 – or join two or more paths by selecting them and hitting Ctrl/Cmd+J.

05. Fill frames proportionally

Andy Brown also swears by using Cmd/Ctrl+Shift+Opt/Alt+C to fill a frame proportionally in InDesign. "This is one of those shortcuts where you'll need agile fingers to use it," he says. "But it's really useful when you're placing lots of images into an InDesign document."

06. Reveal in finder

Showing files in Finder can be a handy way to check that everything is where it should be. Press Ctrl/Cmd+click on one of your links and you'll get the option to Reveal In Finder or Reveal In Bridge.

07. Set custom shortcuts

"Don't forget that you can set your own shortcuts," says illustrator James Gulliver Hancock. "I've set Cmd/Opt+1 to expand the selection. When I'm colouring an image, I spend a lot of time selecting areas and colouring them. I usually want to go under the linework a bit, so I'll often expand the selection."

This article first appeared in Computer Arts issue 247, a typography special issue featuring a series of Type Trumps cards designed by Rick Banks – on sale now.

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